Using CleverTime is
as easy as One Two Three
Choose From The Time Clocks Options
Use the powerful but easy core time and attendance functions on CleverTime
Add Advanced Rostering or Job Costing to your CleverTime
Access CleverTime on mobile devices via CleverGo, or tablets via Clever Kiosk
Choose how your employees clock in based on their work environment. CleverTime’s online employee timesheets can be accessed on mobile devices via our CleverGo app, and on tablets via CleverKiosk, these can include biometric timeclocks. Staff attendance and employee attendance tracking are automatically synchronized with CleverTime.
Core CleverTime Features
CleverTime is an online cloud-based software. The time clock you choose automatically sends data to secure cloud storage. For you, there is no local downloading, or access from any computers.
We customize CleverTime to what your organization needs. No two companies are the same, and we understand that. Employee work hours are tracked and calculated based on your company's pay rules. For you, that means no more additional manual adjustments in employees' working hours.
Easy to use
CleverTime is easy to use and set up for employees. Employees simply enrol, scan using bio-metric features, and they’re done!
Employee self service
CleverTime has employee self-service features. Employees can view real-time punch-in and out records, shift schedules, leave and approvals. Leave requests can also be made. For you, this can free up administrative HR time. For your employees, it can help give a sense of autonomy.
Ease the administration
The Supervisor mode in CleverTime makes administration easy. Supervisors can approve exceptions, leave, and schedule with a click of a button, easing the administrative burden.
Report and export
CleverTime collates timesheet data ready for report and export. Choose from 15 types of reports or have us customize and format reports for you. Reports can be sent automatically at your chosen frequency to designated personnel. Report data is easily integrated with various payrolls, invoicing, and ERP/BI applications.
CleverTime’s Job Costing tracks the cost of labour against a job, project, or client, or you can drill down to departments or positions within your company. CleverTime effectively and accurately calculates hours to make it easy for billing, budgeting, and other business applications.
CleverTime can process up to three levels of jobs/tasks/activities to allow for detailed time tracking.
CleverTime reports can be generated by time period, jobs, and employee.
Export for invoicing
CleverTime can export job data for invoicing to integrate into your other business applications, or in PDF report format.
CleverTime’s Advanced Rostering is simple to use to help you manage complex work rostering. Shift schedules are easily built based on your defined rules.
CleverTime’s Roster module helps you schedule the most complex roster. You can plan for multiple shifts across departments and positions with ease.
CleverTime is time-saving! You build your roster by dragging and dropping into time slots or shifts into your prebuilt templates. These can rotate with minimum changes.
CleverTime is smart! You will get warnings or notifications of any duplicates or overlaps to help you minimise human error.
CleverTime communicates with employees. You can complete rosters for selected time periods directly to your employee's email, and/or print out paper copies.
Rostering and scheduling is linked to employees’ timesheets and clocking times.
Exceptions reporting on variances from scheduled shifts includes lateness, leaving shifts early, missing punches or clock-ins, and overtime. Exception reports can be viewed in the software and printed.
Exceptions can be amended by managers if changes are needed.
The ability to override limits and make manual adjustments to timesheets can be made by an authorised person only. Any changes are recorded for auditing purposes.
CleverGo- Built to suit different business scenarios. Move with you wherever you go. Clock in & out, log a job or request leave- it’s easy. Employees can clock in and out and even log a job on our app, CleverGo if they are on the go.
Geo-fenced technology. Can assign multiple sites/locations to individuals
Supports rural or large area on Google map for accuracy
Easy Job-logging & notes for related info
View timesheets & request leave
CleverGo is our mobile app for CleverTime users on the go. Built to suit different business scenarios, employees can clock in and out, log a job, or request leave while they are out and about. It’s easy and moves with you wherever you go.
View timesheets and request leave.
Easy job-logging and additional note recording ability.
Geo-fenced technology that is location aware. Multiple sites/locations can be assigned to individuals.
Rural or large areas are supported by a Google map for accuracy.
CleverKiosk is our CleverTime software for tablets. Designed to make it easy for individuals to clock in and out whether employees, visitors, contractors, or delivery workers.
Easy on-screen list for employees or visitors to select from as they log in and out or arrive and depart from your site.
Record In & Out
Step-by-step instruction screens for onsite visitors to register their details, and notify the person they are visiting on arrival.
Health & Safety
Health and Safety content customised to your site is shown to visitors when registering. Real-time on-site dashboards are displayed for emergencies.